Record label management software
Review the submission. Agree the terms. Choose the master. Get the artwork and metadata ready, then send it out. CrateSphere carries the release through each decision, with sales records and draft statements for what comes next.
Personal demos available now. Self-hosting is available; managed cloud is in development.
Inside CrateSphere
Submission and review
Artists send lossless audio through your submission uploader. Listen, review and request pre-masters with the artist and track context already in the message. Accepted submissions become release projects.
Prepare terms and track signing in the release. Formal agreements, informal arrangements and free releases all fit. Agreements are optional, and signatures do not hold up production or delivery.
Release progress
Open the release and see the next action, preparation checklist and outstanding work. Assign the mastering engineer, approve the artwork and get delivery ready from the same workspace. The message wall keeps the discussion there too.
Open the release overview full size
Production and Studio
Gain-matched version auditions, aligned dynamics and stereo/mono playback. Timed comments and the selected master stay in the project, ready for the next person to pick up.
Gain matching adjusts playback level for the comparison.
Pre-filled requests and follow-ups bring in the artist and submission context. Edit the message and send it. The usual correspondence takes less typing, and the next person can see where the release stands.
Label branding for the public portal and private workspace. Skins, light or dark, text size, spacing, contrast and motion for each person. You can agree on the master without agreeing on dark mode.
Trim, fade and add silence
Track not trimmed properly? Trim it or fade it inside CrateSphere. Skip the download, DAW edit and re-upload. Engineer trimmed it a little too enthusiastically? Add silence at the start or end.
Log, Linear, Cosine and Equal Power fades. Preview trims and fades, or create a new version with the silence you need.
See the Studio tools
The rest of the record
Invite contributions, sequence the album and audition an album-loudness preview across the track list.
Keep remix projects with the release. Share the stems placed in the project’s Stems folder.
Choose the front cover, approve an optional rear cover and carry the selected artwork into delivery.
Keep release dates and mastering deadlines with the project. Manage catalogue sequences and your own ISRC designations.
Metadata and delivery
Enter your release metadata once. CrateSphere adapts the saved details for Too Lost, SoundCloud and Bandcamp, so you review each destination and send without typing the same release out again.
Create a draft with your release metadata, approved artwork and streaming-master audio. Transfers run in the background and can resume. Review and submit the release in Too Lost.
Upload tracks and artwork, and build the album playlist in your label’s account. Keep it private for review or choose immediate publication.
Fill the album editor and upload the approved audio and artwork through a paired Windows browser. Come back to review, save and publish in Bandcamp.
Audio, artwork and release information, packaged for destinations without a direct connection.
Too Lost and SoundCloud use your connected accounts. Bandcamp Publisher is experimental and uses a paired Windows workstation.
After the release
Review recorded sales, map them to the releases and use the saved financial terms to prepare draft statements and payout figures. Keep the reporting work in CrateSphere, ready for your review.
Finance is optional. Use it for the releases and reporting periods that need it.
Mobile companion apps
CrateSphere’s iOS and Android companion apps bring your portal with you. Listen to submissions, review versions and send a quick response away from your desk. Both apps are being finalised for production.
For iPhone and iPad, with portal-authorised access and preview listening.
Finalising for productionFor Android devices, using the same portal authority and release context.
Finalising for productionInside the iOS companion
Browse the catalogue. Compare the masters. Leave a comment at the moment you mean.
Open any screen full size.
Look closer
Version stacks, gain-matched A/B, aligned dynamics and timed comments.
Label branding and a view each person can make their own.
Less album entry by hand. Background uploads on a paired Windows workstation. Experimental.
Self-hosting available now. Managed cloud in development.
Accounts and access
Control who can access the projects they need. Connected-service credentials are encrypted; the label uses its own provider accounts.
Self-hosting puts the database, files, backups and infrastructure in your hands. Choose the protections your catalogue needs and maintain them with your host.
Why CrateSphere exists
I started running a label for the love of music, talent discovery, and giving artists a platform alongside other respected artists in their peer group.
For three years, I learned the process the hard way: its quirks, its bottlenecks and how to make a regular release schedule work. I streamlined a lot and kept the output moving, but once the honeymoon period had passed, fitting the work around a young family and a full-time job was starting to turn the process into a chore.
I still loved the music and wanted the same outcome for every artist. I tried tools that promised to help, but they mostly complicated things or were never quite right for the job. So I created CrateSphere: one shared path through lossless submissions, agreements, release files, version review, metadata, delivery and the decisions between them.
Personal demos
See the version auditions, try the dynamics comparison and follow the release through metadata and delivery. Bring your awkward hand-offs and repetitive jobs too. That is where a useful demo gets interesting.
Send an email with a little about your label. We will arrange a time to talk.
Or write to admin@cratesphere.org directly.
